POP3 Email Settings on Outlook 2010


POP3 and IMAP are protocols used to connect your mailbox server to an email client. including Microsoft Outlook or Mozilla Thunderbird, a mobile devices such as iPhones and Andriod devices, tablets and online webmail interface such as Gmail, Outlook.com or 123-mail.

POP3 stands for Post Office Protocol and has been around for many years. POP3 downloads your mail as you view it on your email client. It’s great for users who only want to access their mail from one client.  POP3 can leave copies on the email server so Webmail (http://yourdomain.com/webmail) can be used if you are traveling or remotely accessing your email.  With POP3 you have a limited amount of storage for your email on the server that is hosting your website or email website.  Good thing about POP3 is no one is selling your email address or scanning it for dubious reasons.  The email arrives on the server and waits to be downloaded and as soon as the client computer links up to it the email is transferred to your private computer.  The usual storage disk space for each email account is 100-250 megabytes.

IMAP stands for Internet message access protocol and simply connects to the mailbox and allows you to view your email rather than downloading it. It is a more modern email protocol and is designed to support our lifestyles by allowing easy access to your email through providers like gmail, Yahoo, etc, that in turn sell your mail address and scan your email for information which allows target marketing on keywords detected. Unlike POP3, your emails will be synced, so if you delete an email in one client and then check it on an alternate client it will also be deleted. This kind of email may have privacy issues for the users.  Most IMPA providers allow up to 25gig disk storage for each IMAP email account. 


Step-by-Step Instructions for POP3 Email Settings on Outlook 2010

1. Start the Microsoft Outlook program.

Use the Start menu to start Outlook 2010. If you’ve never used Outlook before, it will prompt you to create a new account. In that case, skip ahead to step 2.

If you’ve previously used Outlook and it doesn’t prompt you, click the File tab, then the Add Account button:



2. The “Auto Account Setup” screen appears.

When this window appears, leave the spaces empty, choose the Manually configure server settings or additional server types option, then click Next.




3. The “Choose Service” screen appears.

Choose Internet E-mail, then click Next.



4. The “Internet E-mail Settings” screen appears.

This is the window where you’ll enter most of your account settings. You want the window to look like this:


In this example the email sample account is using a website named www.tigertech.net

  • “Your Name” is the name that other people will see when you send them e-mail. It should usually be your real name, such as "Bill Gates".
  • Enter your “E-mail Address”. The address must be the e-mail address of the mailbox you created in your account management control panel.
  • For “Account Type”, choose POP3
  • Enter "mail.tigertech.net" for both the “Incoming mail server” and “Outgoing mail server (SMTP)”.
  • Enter your e-mail address again as the “User Name”. (The user name must be all lowercase).
  • Type your e-mail password into the “Password” box. This is the password you chose for this e-mail address when you created the mailbox in your account management control panel.
  • Make sure that “Require logon using Secure Password Authentication (SPA)” is not checked.
  • Do not click “Test Account Settings” or “Next” yet; they will not work until you complete the next steps.



5. View “More Settings”.

Click the More Settings button. A new “Internet E-mail Settings” window appears.



6. Choose the “Outgoing Server” tab.

In the “Outgoing Server” tab, check My outgoing server (SMTP) requires authentication and make sure Use same settings as my incoming mail server is selected:



7. Choose the “Advanced” tab.

Click the “Advanced” tab, then verify the ports are set as shown below:

  • Set the Incoming server (POP3) port number to “110” .
  • Set the “Outgoing server (SMTP)” port number from “25”

Those parts of the window should look like this:


OPTIONAL: If you travel or need to access your email remotely or by Webmail (http://yourdomain.com/webmail) you may wish to check the "Leave a copy of messages on the server" and check the "Remove from server after 14 days" boxes.



8. Close the “Internet E-mail Settings” window.

Click OK to close the “Internet E-mail Settings” window. The “Add New Account” screen will still be visible.



9. Test the settings.

Click Next. Outlook will test the settings, then should tell you that “all tests completed successfully”:

If Outlook tells you a test failed, double-check to be sure you’ve entered the settings correctly.



10. Finish the wizard.

If the “Test Account Settings” window is still open, click Close to continue.

Click Finish to finish the wizard.

Outlook setup is complete

You’re finished! Try sending yourself a test e-mail message to make sure it works.